How to Build a Successful RPA Implementation Strategy?

If you have made a decision that your organization now requires RPA implementation, then it is essential that you ensure that it delivers all the required benefits. There are many RPA implementations that are without a proper plan, vision, and strategy. Only a reputed RPA development company can help you with successful RPA implementation.

You must not rush for RPA implementation. There are many people who are trying to implement RPA in their work without even knowing how much automation they require or what requirements the given RPA can fulfil.

The managers should understand every how and why of RPA. There is always some maintenance work required for the successful implementation of RPA. It ensures that all the processes are being executed properly. If the work or process is extremely complex and requires human intervention, then it is not the right process for RPA. For RPA implementation a process should be able to perform independently and cognitively. Furthermore, there should be clear and predictable steps in the process that are easy to automate.

In this article, we will go through all the important strategies of how to successfully implement RPA. We provide the best AI development services and are a top-notch RPA development company. We will cover all the essential aspects of RPA implementation. But first, let’s understand the reasons for failures in RPA projects. 

Why do RPA projects fail? Understand the Common Causes

The major reason for the failure of RPA projects is that the process is more dynamic than anticipated. Even if the environment is changing, the process should yield consistent outcomes. RPA can follow instructions and changes up to a certain level but it cannot handle unexpected events or make case-by-case decisions. Thus, when there is a need for decision-making, human intervention is essential. RPA bots fail when they encounter instances for which they were not educated or directed. If an RPA project wants to improve process efficiency, it is critical to have a defined plan for how RPA will be used. Otherwise, there is a risk that RPA will work standalone and is not in sync with other business activities.

Here are the key reasons for the failure of RPA projects:

·   Dynamic Processes: Highly flexible processes and changes are harder to automate effectively with RPA

·  Lack of Cognitive Capabilities: RPA bots can’t expect unexpected events or learn independently.

·  Absence of a Clear Strategy: If there isn’t a well-defined strategy by the RPA development company, RPA will become disconnected from the goals of the organization.

·  Process Selection: Research has shown that choosing the incorrect processes for RPA is the leading cause of failure. 

Why Do Businesses Need RPA to Drive Operational Efficiency?

The aim of businesses and enterprises by RPA implementation is to engage employees in more complex work that requires the human brain. The companies don’t want their employees to just send emails the whole day, or manual data entry, and other boring and repetitive tasks. Here is how RPA bots can bring automation:

a. Applications Logging

Employees may consume a lot of time if they have to log in to various websites or systems every day. An RPA bot can automate the login process for all essential applications, freeing employees to focus on more vital activities.

b. Data Copy & Paste

Tasks like Copying data from one Excel sheet to another, as well as extracting data from emails, are time-consuming tasks. RPA can complete this operation quickly and accurately, reducing the possibility of human error.

c. Moving Files & Folders

Moving files from one folder to another is also a repetitive task. With RPA technology, this process can be automated and save employees valuable time.

d. Reading and Writing To Databases

RPA bots can automatically extract personnel data from databases and store it in documents or Excel files. This decreases the amount of manual labour required to update and manage databases.

e. Making Calculations

RPA can automate various calculations that require analytics and provide results as per a pre-defined logic. It will help in maintaining accuracy and speed without human intervention. 

Key Elements of an RPA Strategy

There are four essential elements of a RPA strategy:

1. Strategically Targeted Processes: It is important to select the right processes for RPA implementation for maximum efficiency.

2. Establish a business-IT collaboration: There must be close engagement between business and IT teams so that the requirements are in sync with all essential entities. Thereafter, the RPA solutions will meet organizational goals and objectives.

3. Hire a reliable RPA development company: Hire an RPA development company with proven experience in RPA project development and implementation is essential.

4. Manage RPA: After RPA development and integration, it is essential to regularly monitor performance, address issues, and optimize processes over time.

Steps to follow for Successful Implementation of RPA

To successfully implement RPA into your business, there are 6 major steps that you have to follow. Let’s discuss each one in detail…

1. Find Processes To Automate

As we have already mentioned multiple times, before blindly jumping to RPA, you should ask yourself questions like:

·  What business needs do I address first?

·  Where are my quick wins?

·  What processes can I automate?

·  Are my processes optimized?

·  Where can I put automation?

The answers to all these questions will ensure to identify whether you really need RPA or not. If yes, then you will have which processes are required for automation.

2. Build a business case

After identifying the right processes, you have to enlist the benefits of each process automation and what will be the relevant outcomes of each automation. You must also have an answer to find ways of maximizing value from RPA implementation. For e.g. if automation will free up resources, how will you use them? 

3. Choose the right RPA development company

Technology is constantly evolving, thus you can’t just hire any company that may be working on outdated technologies. Selecting the right RPA development company is essential as it will not just help in developing RPA for your business but will guide you in integration with existing processes.

You have to consider factors like prior experience, feedback and ratings, size of projects, team size, hourly rates, etc. while selecting an RPA development company.

4. Develop an Automation Roadmap

The automation roadmap is not just an implementation plan but also covers the long-term automation plan. You have to find all the roadblocks and frictional points that can impact the RPA implementation success. Include training and change management as part of the roadmap. When you work with a top-notch RPA development company, they will help you create the automation roadmap.

We at A3Logics help in identifying unforeseen challenges, and include remediation solutions to address those challenges. 

5. Test the Solution

You have to put the developed solution into an everyday process and watch how it works. You can also run your automation solution into a testing or playground environment. Thereafter, you can ask the stakeholders for feedback and if it is meeting the intended objective or not. It is always a good idea to test a solution before putting it into live action. 

6. Rollout and Transform

If the RPA solution is meeting all the objectives, then it is ready to roll out into planned performance areas. You must ensure to monitor it after deployment and check if it is meeting organizational goals.

Wrapping Up

In this article, we have gone through all the major aspects of successful RPA implementation. At A3Logics, the best RPA development company in the USA, we can help you develop RPA solutions intended to automate your business processes. Let us know your requirements.